Professional English academic proofreading and editing

Last Updated: [15/04/2026]

At CertifiedEditing.com, we attach great importance to the privacy of the personal data of website visitors, clients requesting quotations, and individuals benefiting from our services. This Privacy Policy has been prepared to explain what information we collect, the purposes for which we use that information, how we store it, with whom we may share it, and the rights users have over their data.

This policy applies to the CertifiedEditing.com website, contact forms, quote request forms, file upload areas, email communications, and the analytics and security tools used on the site.

1. Data Controller
   With respect to the personal data collected through this website and the services provided herein, the data controller is:

On behalf of CertifiedEditing.com
Parent Company: ÇeviriOnline Translation Services / Volkan Serin
Adalet Mahallesi, Manas Bulvarı, Folkart Towers, Tower B, Floor: 25, Door No: 2511, Bayraklı – İzmir, Türkiye
volkanserin@certifiedediting.com
+50-505-880-9095

2. Information We Collect
   The following categories of data may be collected through our website or when you contact us:

Full name
Email address
Phone number
Institution / university information
Type of service requested
Source and target language information
Documents, files, or text content you upload
Message content and your specific requests
Information related to invoicing or payment processes
Technical data (such as IP address, browser type, device information, referring page, and date and time of visit)
Usage data obtained through cookies and analytics tools

3. Methods of Collecting Personal Data
   Your personal data may be collected through the following means:

When you fill out the contact form
When you submit a quote request form
When you upload a file
When you contact us via email
During service purchase or payment processes
Through cookies and analytics technologies used while you visit the website

4. Purposes for Processing Personal Data
   We may process the data we collect for the following purposes:

To evaluate your quote requests and provide you with a quotation
To deliver proofreading, editing, academic translation, and academic writing support services
To respond to your questions and provide customer support
To manage orders, delivery, and service processes
To review the documents you upload and determine the scope of the service
To carry out invoicing and payment transactions
To ensure site security, prevent misuse, and detect technical issues
To improve user experience and analyze site performance
To comply with our legal obligations
To send informational and promotional communications where you have provided explicit consent

5. Legal Bases for Processing
   Your personal data may be processed in accordance with applicable legislation on the basis of the following legal grounds:

Where it is necessary in order to communicate with you and evaluate your request
Where it is necessary for the establishment or performance of a contract
Where it is necessary for our legitimate commercial interests in providing our services in a secure and efficient manner
Where it is necessary for compliance with our legal obligations
Where your explicit consent is obtained when required
Within data protection frameworks, the fundamental principles include processing personal data for specific and explicit purposes, in a lawful, fair, and transparent manner, and collecting only the data that is necessary.

6. Confidentiality of Uploaded Documents and Content
   Articles, theses, abstracts, research texts, application documents, and other materials uploaded to CertifiedEditing.com are treated as confidential. Such content is processed in a manner accessible only to authorized team members and solely for the purposes of:

preparing quotations,
determining the scope of the service,
providing proofreading, editing, academic translation, or consulting services,
conducting quality control processes.

Your documents are not shared with third parties without your explicit permission; exceptions may apply only in cases of legal obligation or limited and necessary access by technical service providers.

7. Parties with Whom We May Share Personal Data
   Your personal data may be shared only to the extent necessary and within the framework of appropriate confidentiality obligations with the following parties:

Providers of technical infrastructure, hosting, email, and security services
Service providers handling payment transactions
Services supporting customer communications and form submission infrastructure
Analytics and performance measurement tools
Authorized public institutions and bodies where required by law
Authorized team members, editors, or specialists to the extent necessary for service delivery
Your data is never sold, rented, or transferred to third-party commercial data pools without authorization.

8. Cookies and Similar Technologies
   Our website may use cookies to improve user experience, analyze site traffic, ensure security, and enable certain functions. Cookies are small data files stored on your device through your browser.

The cookies used may be categorized according to the following purposes:

Strictly necessary cookies
Performance and analytics cookies
Functionality cookies
Preference / session cookies
Certain analytics tools may provide aggregate statistics regarding visitor numbers, traffic sources, page performance, and user interactions. A core requirement of privacy notices is to provide users with transparent information regarding what data is collected, for what purposes, how long it is retained, and with whom it may be shared.

You may change your cookie preferences through your browser settings or disable certain cookies. However, disabling some cookies may prevent certain parts of the site from functioning properly.

9. Analytics Tools
   Our website may use analytics tools that help us understand visitor behavior and site performance. These tools may provide technical information such as which pages are visited, how long users remain on the site, and which devices and browsers are used.

Such tools help us improve service quality for marketing or performance measurement purposes. The data collected is used only to the extent possible in a limited, purpose-related, and necessary manner.

10. Data Retention Period
    Your personal data is retained for as long as necessary for the purpose for which it was collected or for the period required by applicable legal obligations. For example:

Contact and quotation requests: for a reasonable evaluation and follow-up period
Documents related to the service: throughout the service process and the necessary quality control period
Accounting and invoicing data: for the period required by applicable legislation
Technical logs and security records: for the period necessary to ensure security and system integrity
Data protection guidance indicates that where no specific retention period is stated, at a minimum, an explanation should be provided as to how that retention period is determined.

11. Data Security
    Reasonable technical and administrative measures are implemented to protect your personal data against unauthorized access, loss, misuse, disclosure, or alteration. These measures may include access restrictions, secure server infrastructure, password protection, email security, file access controls, and, where necessary, practices such as encryption.

However, please note that no method of data transmission over the internet or electronic storage can be guaranteed to be absolutely secure.

12. International Data Transfers
    Some technical service providers or hosting services used within our service infrastructure may result in data being processed on servers located outside your country of residence. In such cases, care is taken to ensure that reasonable security measures are implemented and that all relevant data protection obligations are observed.
13. Your Rights
    To the extent provided under applicable data protection laws, you may, where appropriate, submit the following requests:

To learn which data concerning you is being processed
To request correction of incomplete or inaccurate data
To request deletion of your data under certain conditions
To request restriction of processing activities
To object to processing in certain circumstances
To request data portability where applicable
To withdraw your consent in cases where processing is based on explicit consent
To lodge a complaint with the relevant supervisory authority
Official guidance emphasizes that privacy notices should clearly explain users’ rights and available complaint mechanisms.

To exercise your rights, you may contact us at the following address:
[Contact email to be added]

14. Third-Party Links
    Our website may from time to time contain links to third-party websites. CertifiedEditing.com is not responsible for the privacy practices of such websites. When you navigate to another site, we recommend reviewing that site’s own privacy policy.
15. Children’s Privacy
    Our services generally target adults, researchers, academics, students, and professionals. Our website is not designed to knowingly collect data from children.
16. Changes to This Policy
    This Privacy Policy may be updated from time to time. Updates become effective as soon as they are published on this page. We recommend that you review the most current version of the policy periodically.
17. Contact
    If you have any questions regarding this Privacy Policy or the processing of your personal data, you may contact us at:

On behalf of CertifiedEditing.com
Parent Company: ÇeviriOnline Translation Services / Volkan Serin
Adalet Mahallesi, Manas Bulvarı, Folkart Towers, Tower B, Floor: 25, Door No: 2511, Bayraklı – İzmir, Türkiye
volkanserin@certifiedediting.com
+50-505-880-9095